New technologies like smart AI, cloud computing and mobile video meetings can improve how your business works – but not all by themselves. How you make the most of these technologies to out-do your competition is also key to success.
Video conferencing is now an especially easy way to run a more efficient business. Not only do you no longer need expensive equipment and setup time, but you’ll also see lots of other money-saving benefits. Here are seven ways that web and mobile video conferencing services can save your business thousands of dollars a year, for years to come:
1. Less travel costs
The first and most obvious benefit of video conferencing is the fact that it saves you a lot of time and money in the transportation department. You no longer need to drive, hop on trains or dash to catch a plane to attend an important meeting. According to the business magazine Quartz, doing those things may even be getting more expensive.
While there are benefits to face-to-face meetings that makes them integral to making some of your key meetings more personal and physical, the majority of business can be handled through modern video conferencing technology. Here are just some of the ways that video meetings can deliver a terrific return on investment, or ROI:
2. No time wasted
Aside from the money you spend on various methods of business travel, another thing you have to account for is the time you spend in the air, on the ground, and in transit generally. Whether it means being stuck in a hotel room or on a train, that’s time spent away from work on work hours.
While you can get a lot done with a laptop and communicate with the office through video conferencing on the days when you truly have to meet someone face-to-face, video conferencing in general can cut down meeting times.
3. More productive meetings
One of the biggest potential time and money sinks that a modern big corporation faces is the ineffective meeting. To be successful, meetings need a few things: a plan, a strict schedule, and proper audience engagement, for starters.
With video conferencing, you can keep a careful eye on the time spent on-call, you can record meetings for future reference, and everyone pays more attention because they’ve got a camera pointed at them to keep them from drifting off to sleep in their chair at the far end of the meeting table. In fact nearly 40% of office workers in one survey reported sleeping during at least one meeting, and 91% reported daydreaming, according to a fun infographic by Atlassian.
4. Better collaboration
Another thing that truly makes video conferencing invaluable is ease of communication. Modern, top-of-the-line business conferencing platforms aren’t like your typical personal-use free VOIP software. Instead, they offer high-quality audio and video capability, while allowing device interoperability that allows people to join calls through account-less invite links and web-based applications.
With file-sharing, screen-sharing and a myriad of other useful IT services, video conferencing today is more than just about calling one-on-one.
5. Bigger meetings
Another money-saving aspect of modern video conferencing is that it facilitates very large-scale meetings between hundreds of individuals. The top-of-the-line products even allow over a thousand people to join into the call, which is useful for when a webinar or event is exceptionally large, or for live digital press conferences.
6. Efficient hiring & training
Still another factor where businesses save money with video meetings is during their employee training. Instead of taking care of each individual employee in a relatively resource-intensive training program, screen-sharing and file-sharing alongside video conference technology allows you to utilize face-to-face business conferencing in all types of employee screening, training, and even the interviewing and hiring process.
7. More company cohesion
The final point towards better productivity and lower costs in businesses adopting video conferencing lies in the fact that, due to an increased and more personal communication between departments, and across different cities, states and even continents, there will be increased company cohesion and employee rapport.
Video meetings are a no-brainer
Alongside these reasons, there are many other reasons to get your company into video conferencing, from the environmental benefits to offering a secure and safe way to transfer files over the cloud during meetings.
All of these reasons lead to the same point: you can save time, money, and a lot of trouble by investing in a top-of-the-line business conferencing solution. When you want to do more with less, that kind of investment is a no-brainer.
Fortunately, we now have a great number of conferencing specialists like BlueJeans that offer live video conferencing . Most videoconferencing providers offer flexible plans for companies of all sizes. So even if you just have a few team members in different locations, you’re sure to find a service that’s a perfect fit even as your team grows.
